Carpool Participation Criteria  

1. The carpool must be each participant's primary mode of transportation to Duke, and participants must travel together between their residences and their worksites for at least 80 percent of the total trip distance. Carpools are not a shared permit; carpools commit to riding together to their designated lot every day (except times when one member may need to use their flexible day pass).  For example, a carpool with residents in Cary are encouraged to locate other Cary riders or individuals along the route to Durham, rather than residents who live adjacent to campus or within walking distance to campus. Students living on campus cannot be part of a carpool.

2. Unless registering as a two-person carpool with a one-car household, each carpool participant must own or have access to a vehicle and provide the vehicle's registration information upon request. To be clear, for a regular two- or three- person carpool permit, two (2) or three (3) vehicles MUST be included on the application and permit.  Otherwise, the same vehicle cannot be registered to more than one person in the carpool. If the vehicle is registered to someone other than the carpool participant, proof of insurance must be submitted in lieu of registration.  If registering as a carpool with a one-car household, both applicants must be employees and show proof of a shared address on their drivers licenses.

3. Each carpool participant's destination must be a Duke University or Health System location where a parking permit is required.  Specifically, these include the Duke East and West Campuses, and facilities in and around the Duke Health System's main Durham campus.  This map indicates the location of carpool parking lots and the adjacent University or Health System buildings.

4. Carpool participants may not live in areas served by Duke-sponsored transit or select GoDurham routes. This includes Duke bus routes, the LaSalle Loop, and certain Duke-bound GoDurham routes. If you live within a ¼ mile of a bus stop along these routes, we urge you to use these services for transportation to and from campus, unless we determine your stop on campus is an unreasonable walking distance to your destination.

5. After April 15 of the current permit year (which runs Aug. 16 to Aug. 15), new members may not be added to an existing carpool.

6. Carpool permits are valid for one year, after which all participants must reapply, based on the current carpool guidelines. 

7. Carpool groups may be comprised of a combination of faculty, staff, and graduate/professional students OR all undergraduates. Undergraduates cannot join a carpool with staff, faculty or graduate/professional students.

8. Carpool members cannot maintain another active parking permit. All members must turn in their existing permits in order to join the carpool. 

9. Carpool participants must be full-time employees or students. 

Participant Responsibilities

1. Each carpool will have a "captain," who is the primary point of contact between Duke Parking & Transportation (PTS) and other group members. The captain will be responsible for any citations (tickets) issued to the carpool. The captain will be the first name listed on page 2 of the carpool application. 

2. Each participant is responsible for continued participation in the carpool. If the carpool is no longer their primary transportation to and from Duke, each participant is responsible for contacting us and returning any unused day permits. To add or remove a member from the carpool, contact Duke Parking Services at tranpark@duke.edu.

3. All carpools are eligible to park in designated carpool spaces in ungated lots around campus with their carpool (CPL) permit.  When parking in gated or ungated carpool spaces, do not use a free daily pass.

Compliance Review

 1. We conduct periodic reviews of each carpool group to determine compliance. We will contact carpool members about resolving any discrepancies we discover. 

 2. If you violate our carpool policies or responsibilities, we'll revoke the permit, and each member of the carpool group will be charged equal to the cost of an individual permit for the designated lot. If it's necessary to put a wheel lock on the vehicle to obtain the permit, an additional fine will be assessed in accordance with Duke's citation fee schedule. Any additional fines will be determined by Duke's Parking and Transportation Services, as appropriate. Violations include, but are not limited to, forging parking permits, selling permits, displaying out-of-date permits, transferring or trading permits, using the carpool as a shared permit, or any other action determined to be fraudulent by a parking enforcement official. Furthermore, participants understand and agree to abide by the policies that apply to their parking permits, and agree to park in the area assigned to them based on the permit they are using.

Payments and Exchanges  

1. Employees will pay their portion of the monthly parking fee (if applicable) through payroll deduction. Students will pay their portion of the annual parking fee (if applicable) through their bursar accounts.

2. After December 31, we do not issue refunds for a returned/exchanged permit.