Carpool and Rideshare Application

Before applying for a carpool, read the criteria and policies below.

Carpool Participation Criteria  

1. The carpool/rideshare must be each participant's primary mode of transportation to Duke, and participants must travel together between their residences and their worksites for at least 80 percent of the total trip distance. For example, a carpool/rideshare with residents in Cary are encouraged to locate other Cary riders or individuals along the route to Durham, rather than residents who live adjacent to campus or within walking distance to campus. Students living on campus cannot be part of a carpool/rideshare.

2. Unless registering as a rideshare (two-person carpool) with a one-car household, each carpool participant must own or have access to a vehicle and provide the vehicle's registration information upon request. If registering as a rideshare with a one-car household, both applicants must be employees and show proof of a shared address on their drivers licenses. Otherwise, the same vehicle cannot be registered to more than one person in the carpool/rideshare. If the vehicle is registered to someone other than the carpool participant, proof of insurance must be submitted in lieu of registration.

3. Each carpool/rideshare participant's destination must be a Duke University or Health System location where a parking permit is required.

4. Carpool/rideshare participants may not live in areas served by Duke-sponsored transit or select GoDurham routes. This includes Duke bus routes, the LaSalle Loop, Bull City Connector, and certain Duke-bound GoDurham routes. If you live within a ¼ mile of a bus stop along these routes, we urge you to use these services for transportation to and from campus, unless we determine your stop on campus is an unreasonable walking distance to your destination.

 5. In order to be eligible for the Emergency Ride Home program, a service provided by that provides transporation when emergencies arise, you must register. The service is only available to employees.

6. After April 15 of the current permit year (which runs Aug. 16 to Aug. 15), new members may not be added to an existing carpool.

7. Carpool/rideshare groups may be comprised of a combination of faculty, staff, and graduate/professional students OR all undergraduates. Undergraduates cannot join a carpool/rideshare with staff, faculty or graduate/professional students.

8. Carpool/rideshare members cannot maintain another active parking permit. All members must turn in their existing permits in order to join the carpool/rideshare. 

9. A member of a carpool/rideshare may obtain a GoPass, but if we determine that a member is using a GoPass as their primary commuting mode, he/she will be removed from the carpool/rideshare and penalized. 

10. Carpool/rideshare participants must be full-time employees or students. 

Participant Responsibilities

1. Each carpool/rideshare will have a "captain," who is the primary point of contact between Duke Parking & Transportation (PTS) and other group members. The captain will be responsible for any citations (tickets) issued to the carpool/rideshare. The captain will be the first name listed on page 2 of the carpool application. 

2. Each participant is responsible for continued participation in the carpool/rideshare. If the carpool/rideshare is no longer their primary transportation to and from Duke, each participant is responsible for contacting us and returning any unused day permits. To add or remove a member from the carpool/rideshare, contact Matt Cushing.

3. Rideshare/carpool permits are valid for one year, after which all participants must reapply, based on the current carpool/rideshare guidelines. 

4. All carpools (three or four members) are eligible to park in designated carpool spaces in ungated lots around campus with their carpool (CPL) permit. Rideshares (RS permits) and undergrad (Blue Zone) carpools are not eligible to park in these spaces. Rideshares are also not permitted to park in designated carpool spaces within gated facilities. When parking in gated or ungated carpool spaces, do not use a free daily pass.

Compliance Review

 1. We conduct periodic reviews of each carpool/rideshare group to determine compliance. We will contact carpool members about resolving any discrepancies we discover. 

 2. If you violate our carpool/rideshare policies or responsibilities, we'll revoke the permit, and each member of the carpool/rideshare group will be fined equal to the single parking rate of the permit for the carpool/rideshare. If it's necessary to put a wheel lock on the vehicle to obtain the permit, an additional fine will be assessed in accordance with Duke's citation fee schedule. Any additional fines will be determined by Duke's Parking and Transportation Services, as appropriate. Violations include, but are not limited to, forging parking permits, selling permits, displaying out-of-date permits, transferring or trading permits, or any other action determined to be fraudulent by a parking enforcement official. Furthermore, participants understand and agree to abide by the policies that apply to their parking permits, and agree to park in the area assigned to them based on the permit they are using (carpool/rideshare pass or daily pass).

Payments and Exchanges  

1. Employees will pay their portion of the monthly parking fee (if applicable) through payroll deduction. Students will pay their portion of the annual parking fee (if applicable) through their bursar accounts.

2. After January 31, we do not issue refunds for a returned/exchanged permit.