Carpool and Rideshare Application

Criteria for Participation  

1.  The carpool/rideshare must be each participant's primary mode of transportation to Duke and participants must travel together between their residences and their worksites for at least 80 percent of the total trip distance. As an example, a carpool/rideshare with residents in Cary are encouraged to locate other Cary riders or individuals along the route to Durham, rather than residents who live adjacent to campus and within walking distance to campus. No student living on campus can be part of a carpool/rideshare.

2.  Each participant must own or have access to a car and provide the associated vehicle registration if asked. The same vehicle cannot be registered to more than one person in the carpool/rideshare. If the vehicle is registered to someone else, proof of insurance must be submitted in lieu of registration.

3.  Each carpool/rideshare participant's destination must be a Duke University and Health System location where a parking permit is required.

4.  Carpool/rideshare participants may not live in areas served by Duke sponsored transit or select GoDurham routes. This includes Duke bus routes, the LaSalle Loop, Bull City Connector, and certain Duke-bound GoDurham routes. Individuals living within a ¼ mile of a bus stop along routes served by these transit providers are urged to use these services for transportation to and from campus, unless their stop on campus is determined by our office to be an unreasonable walking distance.

 5.  Employees must register with GoTriangle in order to be eligible for the "Emergency Ride Home" program.  Information about how to register and use this service can be found at www.gosmartnc.org/erh . It is not required to register, but it can be a valuable resource when emergencies arise. This service is provided by GoTriangle.org and is only available for employees at this time.

6.  No new members can be added to an existing carpool for the permit year after April 15.

7.  Carpool/rideshare members must be all faculty/staff/graduate student or all undergrads. Undergrads cannot join a carpool/rideshare with staff, faculty or graduate students. Staff, faculty and graduate students are allowed to form carpools/rideshares with each other, but cannot include an undergrad in their group.

8.   Carpool/rideshare members cannot keep another parking permit while in the carpool/rideshare. All members must turn in their existing permits in order to join the carpool/rideshare. 

9.   A member of the carpool/rideshare may obtain a GoPass, but if we determine that any member is using the  GoPass as their primary commuting mode, that person will be removed from the carpool/rideshare and penalized. 

10. You must be a full-time employee or student in order to participate in a carpool/rideshare. 

Participant Responsibilities

1.   Each carpool/rideshare will have a "captain," who is the primary point of contact between Duke Parking & Transit (Duke PTS) and other group members. The captain will be responsible for citations issued to the carpool/rideshare. The captain will be the first name listed on page 2 of the application. 

2.   Each participant is responsible for continued participation in the carpool/rideshare and for contacting Duke PTS and returning all unused day permits if the carpool/rideshare is no longer the primary transportation to and from Duke. To add or subtract a member from the carpool/rideshare, contact Alison Carpenter at alison.carpenter@duke.edu

3.   Rideshare/carpool permits are valid for one year, after which all participants must reapply for a permit based on the current carpool/rideshare guidelines at the time of reapplying. 

4.   All carpools (3 members or more) are eligible to park in designated Carpool spaces in ungated lots around campus when using your Carpool permit. Rideshares and Blue Zone carpools are not eligible to park in these spaces.  Rideshares are also not permitted to park in gated Carpool spaces in their designated lot. Do not use your free daily passes when parking in gated or ungated Carpool spaces

 Review by Duke Parking & Transportation Services

 1.   Duke PTS will conduct periodic reviews of each carpool/rideshare group to determine compliance. The members will be contacted and asked to resolve any discrepancies, if discovered. 

 2.   If Duke's carpool/rideshare policies or responsibilities are violated, the permit will be revoked and each member of the carpool/rideshare group will be  fined equal to the single parking rate of the permit for the carpool/rideshare. If it's necessary to put a wheel lock on the vehicle to obtain the permit, an additional fine will be assessed in accordance with Duke's fee schedule. Any additional fines will be determined by Duke's Parking and Transportation Services, as appropriate. Violations include, but are not limited to, forging parking permits, selling permits, displaying out-of-date permits, transferring or trading permits and any other action determined to be fraudulent by a parking enforcement official. Furthermore, participants understand and agree to abide by the regulations that apply to their parking permits, and agree to park in the area assigned to them based on the permit they are using (carpool/rideshare pass or daily pass).

Payments and Exchanges  

1.  Employees will pay their portion of the monthly parking fee (if applicable) through payroll deduction. Students will pay their portion of the annual parking fee (if applicable) through their Bursar accounts.

2.  No refunds will be issued for any returned/exchanged permit after January 31.

Apply for a rideshare or carpool here